Employers must use only the newest version of Form I-9. The students expired OPT EAD, together with an endorsed Form I-20, are considered an acceptable List A documents for a student who is participating in OPT and whose F-1 status and employment authorization have been automatically extended as a result of a timely filed H-1B change of status petition (cap-gap). [PDF] Acceptable Documents and Issuing Authorities For Form I-9 Author: www.consumerdirectwa.com Post date: 14 yesterday Rating: 4 (394 reviews) Highest rating: 5 Low rated: 1 Summary: It is not an acceptable receipt for a lost EAD. We are an Employer Agent of the E-Verify program. Enter your expiration of commission date. Our popular webinars cover the latest HR and compliance trends. Errors in Section 2 and Section 3 should be fixed by the employer and ideally the same person who received the documents and signed the certification. Enter the document type (name), document number and document expiration date. Contact NAU HR if you have questions on what type of information to enter. We need you to attest to the following facts: List A Documents establish both identity and employment authorization. If you are using a computer, then use the drop-down menu. Policies|Privacy Policy|Data Security. Is everyone aware that there is zero tolerance for the employment of individuals who cannot comply with work authorization rules. Todays Date Enter the date you reviewed the form for accuracy and completed Section 2. Enter N/A if there is not document number. Social Security Card Required:You are required to review original identification documents including, if presented, the Social Security card. Are election judges and poll workers exempt from completing Forms I-9 in accordance with U.S. Department of Justice memo dated Feb 18, 1988 signed by John R. Schroeder? Typically there is a round seal on the front of the card that will have the issuing authority printed around the seal. For a driver's license or state identification card (List B), you must include the state of issue and the expiration date. The form must be accompanied by acceptable supporting I-9 documents. The confirmation receipt printed from the USCIS website states that it is not a receipt notice and cannot be used as evidence of a pending application. $56.25 to purchase class "B" license. Employees must be allowed to present any valid combination of documents listed on Form I-9. The latest form was made mandatory on May 1, 2020. If you are using a computer, you can click on the drop-down menus to select List C document and when you click on the same drop-down menu, the embedded USCIS instructions will display. Can I require that the former employee complete Form I-9 before I issue him or her a final paycheck or a W-2? If the same employee begins work on Monday but does not provide the receipt to complete Section 2 until Thursday, the employer should still count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. Issuing Authority Enter the issuing authority of the List B document or receipt. 109-13, 119 Stat. To do otherwise could be an unfair immigration-related employment practice. You may accept a driver's license if it contain a photograph or, if it does not contain a photograph, it includes identifying information such as name, date of birth, gender, height, eye color, and address. Employers are not required to reverify the employment eligibility of a lawful permanent resident and should not reverify the employment authorization of this employee. Review, reimburse, and report on employee expenses in one location. List B identity documents include driver's licenses and state ID cards. You may not withhold pay for work completed or a W-2 form from any employee for any reason associated with Form I-9. If you are using a computer, then use the drop-down menu to make a selection. Hire and retain staff with earned wage access. A magnifying glass. No. Transform open enrollment and simplify the complexity of benefits admin. Companies can also be punished for subsequent offenses even if their prior punishment wasnt in the recent past. The new card is a credit card type document. Can an F-1 student engaged in OPT, STEM, or off-campus employment other than curricular practical training present Form I-94 and Form I-20 as List C document during reverification? Any employees who provided expired List B items were required to provide unexpired documentation by July 31, 2022. On-campus employment is authorized until the completion of the student's course of study. You also may wish to attach a brief memo to Form I-9 stating the reason for the name discrepancy, along with any supporting documentation the employee provides. Document Number Enter the List B document or receipt document number. The document is not acceptable if it has already expired. Required fields must be completed with either the information requested or N/A. Please contact your campus HR office for assistance in completing the form. Drivers Age 75 or Older. Employees must complete every applicable field in Section 1 of the Form I-9 with the exception of the fields requesting the employees' telephone number, e-mail address, and Social Security number. An employee may provide documentation to support his or her name change, but is not required to do so. It indicates, "Click to perform a search". You'll need a valid credit card to pay the renewal fee, plus you'll need a printer available to print out your 30-day temporary license. You may not enter any special characters. If you enter document information in List C column, you must enter document information in the List B column as well. Verify I-9 LLC. Military dependent's ID card 7. Since 2007. When is an employee required to use "N/A" in Section 1? Get expert advice and helpful best practices so you can stay ahead of the latest HR trends. Employees needing assistance to correct or enter omitted information in Section 1 can have a preparer and/or translator help with the correction or omitted information. Entering the visa number is optional. Enter N/A if there is no expiration date. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List A document or receipt. Seeing is believing. The paroled entrepreneurs foreign passport and Form I-94, Arrival/Departure Record, bearing the same name as the passport and unexpired endorsement of the entrepreneurs parole (PE-1) are acceptable as a List A document. Eliminate large down payments and end-of-year surprises. Paycors leadership brings together some of the best minds in the business. A refugee's Department of State-issued Transportation Boarding Letter is an acceptable List B #2 identity document if it contains a photograph or identifying information (name, date of birth, gender, height, eye color and address) and appears to be genuine and to relate to the person presenting it. Paycor has the right defenses in place to protect your data. Gather and convert employee feedback into real insights. The best way to correct the error is to have the employee: Draw a line through the incorrect information; Enter the correct or omitted information; and. (2) the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States. 2023 Paycor, Inc | Refer Paycor | Privacy Policy | 1-800-501-9462 | If youre creating an immigration compliance policy, here are the questions you want to answer: Paycor is not a legal, tax, benefit, accounting or investment advisor. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . When prompted to select which List B and C documents the employee presented, select "Driver's license or ID card issued by a U.S. state or outlying possession" when an employee has presented a U.S . Are you keeping up with I-9 compliance requirements? Let an experienced and knowledgeable professional manage your E-Verify participation. You have physically examined each original unexpired document(s) presented by the employee. The F-1 student's Form I-20 bears the latest date by which studies are to be completed. The Role Of An Issuing Authority There are two issuing authorities: the Ministry of Foreign Affairs, Ministry of Interiors, Mayor's Office, Immigration Department, etc., which verify documents and issue passports or travel documents directly to their citizens. The "Additional Information" space is for Form I-9 notes, such as: Engage new hires with onboarding and control costs with timekeeping. The I-9 Form is 18 pages in length, including Instructions, actual form and a List of Acceptable Documents. Share sensitive information only on official, secure websites. There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields. For instance, you may have forgotten to write down the expiration date of a drivers licensekeeping a copy of the license means this is only a technical, rather than substantive error, and youd avoid a penalty. For NAU use only. The examples below are of properly completed I-9s in an effort to maintain I-9 compliance. If Section 2 is not signed by the individual who reviewed the documents, Form I-9 is not complete. The employer should attach a note to the employees Form I-9 explaining the discrepancy. Some List A documents (or acceptable document receipt) are combination of documents that must be presented together to be considered a List A document, such as a foreign passport together with Form I-94 containing an endorsement of the aliens nonimmigrant status. View our product demos to get a deeper dive into the technology. Notice that the form auto-populated the List A column with N/A only and not List C column fields. DHS provides refugees electronic or paper Forms I-94, Arrival-Departure Record, as evidence of their status and employment authorization. Employers must accept original I-9 documents that reasonably appear to be genuine and relate to the individual presenting the document. Beginning May 7, 2025, a Real ID-compliant driver's license, permit, or identification card will be required to board commercial airplanes or enter certain federal facilities. For example, if an employee begins work on Monday, the employer should count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. If the preparer and/or translator did not previously complete the preparer and/or translator certification block, he or she should: If the certification block was previously completed by a different preparer and/or translator: o Draw a line through the previous preparer and/or translator information; and Re-verification is not required for permanent residence cards, green cards, passports or drivers licenses. No entries should be made in List A column, if the employee has presented acceptable List B and List C documents. The validity period begins on the employees first full day of employment and, in the case of reverification, it begins from the date reverification is required (in other words, when a document requiring reverification expires or the date employment authorization expires). For Form I-9 purposes, you may accept these licenses. Track critical documentation and control labor expenses. Enroll in E-Verify via our agency and avoid the signup delays, tutorials and 31-question mastery test. If you complete Section 2 using a computer, a selection in List A column will auto-fill all the fields in the List B and List C columns with N/A. An employer that made multiple errors in Section 2 or 3 of the form may redo the section(s) containing the errors on a new Form I-9, and attach it to the previously completed form. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as Accurate completion of Form I-9 is a key component of compliance. Employment Eligibility Document Title. 4 FORM I-9 FAQ 6/2016 Q: My employee's Employment Authorization Document (Form I-766) expired and the employee now wants to show me a driver's license (List B) and a Social Security card (List C). Increase engagement and inspire employees with continuous development. Site designed by Financial Management Services (FMS) in partnership with ImageX Media. You may accept an unsigned Social Security card as long as the card reasonablyappears to be genuine and to relate to the person presenting it. An employer may not correct errors or omissions in Section 1. This provides a quick reference that the cardholder is a minor. During the reverification process, can an employee reuse the same work authorization document they originally presented as a List A or C document, as long as it is still valid? Learn a lot in a little bit of time with our HR explainers. Document Number Enter the List C document or receipt document number. Vertical license and ID cards are currently used in 46 other states. For more information about completing the I-9 form, visit:http://www.uscis.gov/I-9Centralor view the instructions that accompanythe I-9 form. Expired Identification Document:You are not permitted to accept (and we cannot use for verification) an expired identification document. The employee's first day of employment (mm/dd/yyyy): (See instructions for exemptions) Signature of Employer or Authorized Representative . Therefore, you may choose to begin or end the practice of keeping copies of documents at any time, as long as you do so for all employees, regardless of national origin or citizenship status, or you may be in violation of anti-discrimination laws. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? A refugee may choose to present any applicable documents from the Lists of Acceptable Documents. For hard copy form, review the document thoroughly to obtain the issuing authority. Issuing Authority Issuing Authority Issuing Document Number Document Number Document Number Expiration Date (if any) (mm/dd/yyyy) . How can I add an electronic signature field to Form I-9? Yes, they have the authority to suspend a license. Applying for or Renewing a DL/ID/CDL Scheduling A Road Test Issuing A Temporary Permit Lost/Stolen Driver License/ID Card Section 2 List. Do you train employer representatives on completing I-9 forms? Enter the visa number exactly as it appears on the document. It can usually be found in the top row of the computer-generated data at the bottom or on the back of the card. Along with the form, your new hire must show proof that confirms their identity and confirms . The document number is an 8 or 10 digit alphanumeric number found either on the back of the license or lower right hand corner (depending on the year of your license). Looking for U.S. government information and services? Attract top talent, develop employees, and make better decisions with actionable data. An expired OPT EAD with an endorsed Form I-20 is also an acceptable List A document in the case of the F-1 OPT student with a pending STEM extension application. Paycor delivers deep product functionality, standard integrations, and certified expertise in sales and service to meet the needs of the industries and organizations we serve. E-Verify case number, which may also be entered in the margin or attached as a separate sheet per E-Verify. A good alternative is scanning the form and sending it as an email attachment to forms@verifyi9.com. The Warning message #1 will appear letting you know that the form will be check to ensure that each field in Section 2 is filled out (see image below). A Form I-94, Arrival/Departure Record, stamped with "parole" is not evidence of employment authorization and, therefore, is not an acceptable List C document. Employers should attach a signed and dated explanation of the corrective action taken. All minors under 18 years of age who are employed in the state of California are subject to California's child labor protections and must have a permit to work. Can I accept the document with the different name? Get familiar with the following lists of acceptable documents: Frequent mistakes found in I-9 form Section 2 include: Section 3 is also the responsibility of the employer and relates to re-verification of expired documents. 3. Many people refer to the card as a work permit. Employees must be allowed to present any valid combination of documents listed on Form I-9. Beware: If your company has an honesty policy, it should be applied consistently. Last Name of the Employer or Authorized Representative Enter your full legal last name. A Permanent Resident Card with a USCIS-issued sticker extending its validity is a List A document and acceptable for Form I-9. The information required includes the document(s) title; issuing authority; document number and expiration date, if any. A vertical driver's license or identification card will be issued to anyone under age 21. The International Driving Permit, accepted in over 150 countries outside the United States, is a legal identification document that translates United States driver license information into 10 foreign languages. If you are a AAA member, you may visit a AAA office to renew your driver's . If you operate in an industry with high staff turnover, like restaurants or manufacturing, youll likely require more regular audits than most. Duplicate Driver's License or ID Card. A U.S. visa number, circled below, usually contains eight numeric characters. Issuing Authority Enter the issuing authority of the List C document or receipt. Summary: An issuing authority is a government entity that is authorized to issue certain identification documents. Here is a quick reference for common documents: U.S. Passport. Incorrect I-9 Form:Form I-9 is available in English and Spanish. Do not complete. Since its creation in 1986, new I-9 forms tend to be issued every several years. Name mismatches that result in a Tentative Non-Confirmation are usually associated with non-citizens. Form I-9 regulations allow employers to choose whether to keep copies of documents employees submit to complete their Form I-9. For example, in the United States, 3.4.0 Completing Section 2 of Form I-9 - USCIS Author: www.uscis.gov Post date: 11 yesterday Rating: 1 (643 reviews) Highest rating: 4 Low rated: 1 Summary: 4. If that person no longer works for your company, its easiest to fill out a new I-9 (unless only a small change is required). Affix your unexpired stamp/seal in the space provided. If you use E-Verify, you should also attach the Work Authorization document. Full Name of List B Documents and List B Documents Abbreviations: List C Documents establish employment authorization. Both the size of fines and the number of inspections have risen fast in previous years. Do not accept expired document(s). To protect your privacy, please do not include any personal information in your feedback. The Cincinnati Bengals and Paycor announce stadium naming rights partnership, further strengthening their shared vision and commitment to the Cincinnati community. Form I-9 Acceptable Documents | USCIS Home I-9 Central Form I-9 Acceptable Documents Form I-9 Acceptable Documents Employees must provide documentation to their employers to show their identity and authorization to work. When completing section II of the I-9 Form, the employer must record the proper "issuing authority" of the document (s) provided by the employee. In the case of a student, the Form I-94 and I-20 establish employment authorization. Ensure the note is signed and dated. In California and Oregon, employers are required to post notices for employees if there is an inspection. Telephone number and email address fields are optional. Summary: Issuing authority refers to any government agency or office that has the power to issue a specific official document. No, Form I-94 and Form I-20 do not establish employment authorization for reverification in the case of F-1 students seeking employment under optional practical training (OPT), STEM OPT extension, or off-campus employment based on severe economic hardship. . trucks, buses, and tractor-trailers) or a vehicle of any size with at least 16 passengers (including the driver) or hazardous materials must have a commercial driver's license, commonly abbreviated as CDL.The minimum age for a commercial driver's license is generally 18 years old, but federal law requires commercial drivers to be at least 21 years of . We use almost every bit of information from the form to complete the verification. Build a great place to work where employees show up, make a difference and win together. You can find instructions for creating a digital image in the Client area of our web site. What is the issuing authority of an ID? There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields (see in List C example below). Issuing Authority Driver's License Learner's Permit State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, etc.) Forms I-9 should be retained for all current employees. L. No. Who is an issuing authority? However, if they prove that they now have the correct documentation and their status has been regularized, an employer can continue their employment, even if they originally provided false documentation. Form I-9 is used to verify an individual's identity and eligibility to work. Connect with new hires and make a lasting first impression. In the example below, the employee has presented a U.S. Passport and the form auto-populated the List B and List C columns with N/A along with the extra fields under List A column. You should scan or digitally photograph the document and return the image to us for matching. The front of the card contains a photo, fingerprint, and signature of the rightful holder. Form I-797C, Notice of Action, which is mailed to the employee by USCIS is an acceptable receipt to acknowledge that an application for a replacement EAD has been submitted. This section asks employees if they are a U.S. citizen and whether they are authorized to work in the country. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. Drivers of large and heavy vehicles (i.e. HR teams in manufacturing need to create career paths for their employees. An employee must fill in their: Employers must ensure that employees sign their name and date the form. Identification Card State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) Neighbouring districts are (from the north clockwise) Ansbach, Roth, Eichsttt and Donau-Ries. ruston city court hours; conventional tillage advantages and disadvantages; texas express lane payment; i can t pass the praxis core writing Proof of insurance. Identification Card . There are three lists of documents. Your access of this information does not create an agency or other business relationship where one does not already exist. Document Title Enter the title of the List A document or receipt in this field. 1. Enter the expiration date in Section 2 of Form I-9 and write "COVID-19 EXT" in the Additional Information field. Yes No All communication from Paycor should be confirmed by your companys legal, tax, benefit, accounting or investment advisor before making any decisions. A card that includes any of the following restrictions is not an acceptable List C document: Frequently Asked Questions: I-9 Compliance, Verify Completed Form I-9 and Original Documents, Complete Form I-9 for Employment Eligibility Verification, Employment Eligibility Verification (I-9) Compliance, I-9 Employment Eligibility Verification Form Paper Version, Remote Hire Authorized Agent Instruction Sheet, Request New or Change Existing Expenditure Type Codes, Request New or Change Existing Object Codes, Signature Versus Financial Approval Authority, Authority to Create Financial Transactions, Authority to View or Access Financial Data, Grant or Update Financial Authority Assignments, Delegate or Share Oracle Approval Worklist, Setting Up a New Supplier or Visitor Payee, Managing the Supplier Relationship and Record, Intermediate Sanctions for Paying Disqualified Persons, Payroll for Foreign Non-Resident Employees, Payroll for Employees Working Outside of California, Managing Aging and Outstanding Expense Transactions, Account Balance Reconciliation Attestation, Issuing Refunds to Credit and Debit Cards, Topic Overview: Verify Eligibility for Employment (I-9), consult with the I-9 Compliance Specialist, See the example of a completed Section 1 of Form I-9, See the example of a completed Section 2 of Form I-9, About Financial Management Services (FMS), Start by selecting the citizenship or U.S. employment-authorized immigration status indicated by the employee, Select Section 1 and/or Section 2 to see the examples of a completed Form I-9. VALID FOR WORK ONLY WITH INS AUTHORIZATION The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. 231, 302-323 (2005)], which in part sets . Is a state-issued temporary driver's license an acceptable List B document? The range of possible penalties is regularly increased and now stands at: If employers try to trick ICE, or ignore credible warnings, they risk serious fines. Keeping supporting documentation will also help facilitate any internal I-9 audits you conduct. Verify I-9 LLC ("Verifyi9") is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. U.S. Coast Guard Merchant Mariner Card U.S. Coast Guard Native American Tribal Document Native American Tribe from which the document was issued (Ex: Choctaw, Dakota Sioux, Navajo, etc.) Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. Answer (1 of 31): Issuing Authority is nothing but RPO(REGIONAL PASSPORT OFFICE) as, i am a resident of west bengal & my RPO is Kolkata, Azhar is a resident of telengana & his Issuing authority/RPO is HYDRABAD. If an employee presented a Form I-94 with an unexpired refugee admission stamp as a receipt, before the end of 90 days, the employee must present either an Employment Authorization Document or a combination of a List B document and an unrestricted Social Security card. For a hard copy form, it is important to know the full name of the List A document so that you enter the correct List A document abbreviations (see list on page 6). 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